RuleX 3.0 · Case-file agent
Your case file gets worked while you litigate.
The order lands at 4:55 p.m. Before you open it, RuleX has already read it, said what it is, counted how many business days you have, calculated the date it expires and left the filing you should submit drafted in Redactor.
The RuleX case-file agent handles every court action in your monitored cases: it classifies it among 22 types of ruling, counts the deadline on the Colombian judicial calendar (Saturdays, Sundays, holidays and Holy Week), cites the rule that sets it, creates the task with its due date and leaves the draft filing ready for Redactor. The per-matter inbox files the notification you forward, with its attachments.
- 01Every court action, explained
- 02The deadline already counted
- 03The task and the draft, ready
The costliest mistake a lawyer makes is arriving one day late.
Every trial lawyer knows the scene: a new order on the docket, a notification at four fifty-five, and the question you ask before reading a single line. How many days do I have? Answering means opening the PDF, working out what kind of ruling it is, finding the article that sets the deadline, counting business days without tripping on Monday’s holiday and putting the date in some calendar.
It is work that demands great care and very little judgment. The judgment comes afterward: which filing to submit, with which arguments. Everything before it is carpentry, and badly done carpentry becomes an expired claim, an inadmissibility order or an untimely appeal.
The case-file agent does that carpentry for you. It does not wait for you to open the PDF. Every ten minutes it reviews the new actions in the cases RuleX monitors and, for each one, leaves you a card with what matters.
From court action to task: four steps and not one wasted click.
On each matter’s page, above the tasks, the “Case-file agent” card appears with a headline that says what it did: “This is ready for you”.
- 01
It understands what arrived
It recognizes 22 types of court action with 44 classification rules: an order that finds the complaint inadmissible, notice of exceptions, a request under article 317, a tutela ruling, a judgment, an order admitting an appeal and more. The card tells you in one or two plain sentences.
- 02
It counts the deadline, with its rule
Every deadline comes with the number of days, business or calendar, the article that sets it and the exact due date, counted on the Colombian judicial calendar: it skips Saturdays, Sundays, holidays and Holy Week. When fewer than three days remain, the label reads “Due soon”.
- 03
It prepares the filing
For the actions that call for one, it puts the draft in view: answer to the complaint, exceptions, motion for reconsideration, appeal, response to a notice of exceptions, cure of defects, reply to a court request, closing arguments, challenge of a tutela ruling or request for postponement. One button takes it to Redactor, with the matter and its documents already loaded.
- 04
It creates the tasks in one click
“Create the task” puts each deadline on the matter’s task list with its due date. “Dismiss” removes it. Nothing is guessed: when a deadline depends on a detail the ruling leaves out, the card keeps the date open until that detail is known.
What it recognizes, counted in terms.
22types
of ruling recognized, from inadmissibility to judgments and tutela rulings.
44rules
of classification that read the court’s docket entry regardless of accents or capitalization.
10min
between one sweep and the next over the actions of the last 48 hours.
10filings
of different kinds that the agent proposes: from the answer to the complaint to the appeal.
The General Procedure Code, applied on the calendar.
Some of the deadlines the agent counts today, each with the rule behind it. CGP is Colombia’s General Procedure Code; CPACA, its Code of Administrative Procedure; CPTSS, its Labor and Social Security Procedure Code.
- 01
Inadmissibility of the complaint
Five days in civil proceedings (CGP art. 90), ten in administrative litigation (CPACA art. 170), five in labor (CPTSS art. 28) and three in tutela, the constitutional protection action (Decree 2591 art. 17).
- 02
Answer to the complaint
Twenty days in the ordinary verbal proceeding and ten in the summary verbal proceeding (CGP arts. 369 and 391).
- 03
Enforcement proceeding
Five days to pay, three to move for reconsideration and ten to raise exceptions (CGP arts. 431, 318, 430 and 442); notice of exceptions, ten days (art. 443).
- 04
Judgment and appeals
Appeal in three days and cassation in five; on the order admitting the appeal, five days to support it after three of finality (Law 2213, art. 12).
- 05
Tutela ruling
Three days to challenge it (Decree 2591, art. 31).
- 06
Notification by docket and by notice
By docket, the deadline runs from the next day (CGP art. 118). By notice and by electronic message, their waiting periods are counted (CGP art. 292 and Law 2213 art. 8).
The date you see is the earliest date on which the deadline expires: the one that protects your filing.
How RuleX counts
Forward the court’s email. RuleX files it in the matter.
Every matter has its own email address in RuleX, in the style of caso-…@in.rulex.org, which you see and copy from the matter’s page. You paste it into your email’s forwarding rule or hand it to the court. When a notification arrives, RuleX files it in the matter, saves the attachments as documents of the case file in the “Correo recibido” (received mail) folder and reads them as it reads any other document: with OCR when they are scanned.
It detects the court, identifies the action with the same rules the agent uses, counts the deadline and creates the task. Then it sends you an alert: “I filed the notification from Court X in matter Y”, with the summary, the due date (“due Friday, November 13, 2026, in 3 days”) and the suggested filing.
There is also a general address for each person: if the email carries the 23-digit radicado (the case number), RuleX finds the matter on its own. The addresses are cryptographically signed and you can regenerate them whenever you like; the original email is preserved exactly as it arrived. Everything RuleX sends stays inside your account: the only message that goes out is the alert to you.
A Friday at 4:55 p.m., with nobody rushing.
The Fourth Civil Circuit Court of Bogotá finds a complaint inadmissible and notifies it by docket on Friday, November 6, 2026.
- 4:55 p.m.
The notification arrives
The court’s email reaches the matter’s address, with the order attached as a PDF.
- 4:56 p.m.
RuleX files it and reads it
The PDF becomes a document of the case file, in “Correo recibido” (received mail). The court is identified by its name and the matter by the radicado.
- 4:57 p.m.
It classifies and counts
Order finding the complaint inadmissible, civil proceeding. Five business days (CGP art. 90) running from Monday the 9th: Tuesday the 10th, Wednesday the 11th, Thursday the 12th and Friday the 13th. Due Friday, November 13, 2026.
- 4:58 p.m.
It leaves the task and the draft
The task “Cure the complaint” is created with its due date. The draft of the cure filing waits in Redactor with the points the judge raised.
- 4:59 p.m.
It alerts you
An email with three lines: what arrived, when it is due and which filing to submit. And the next morning, the daily summary opens with “For today: cure the complaint, due in 6 days”.
The part that could be forgotten is done. The part that needs judgment is yours, with time to spare.
The agent does not live alone: it lives in your case file.
RuleX court monitoring files every action with its documents in the “Rama Judicial/Actuaciones” folder of the case file (Rama Judicial is Colombia’s judiciary), and the PDFs of the dockets in “Rama Judicial/Estados”. The agent works on that same folder; Redactor cites from there; the pre-filing review (covered in another release) checks the filing against the deadline the agent counted.
The daily movements email also adds, under each action, what it means and when it is due, and opens with a “For today” header showing the nearest deadline. It is the first thing you read before your coffee, already ordered by urgency.
What you want to know.
01What is the RuleX case-file agent?
It is the RuleX function that handles every new action in your monitored cases: it explains what it is, counts the deadline on the Colombian judicial calendar, cites the rule, creates the tasks with their due dates and leaves the draft filing ready for Redactor.
02Which calendar does it use to count deadlines?
The Colombian judicial calendar: it skips Saturdays, Sundays, holidays and Holy Week. The date it shows is the earliest on which the deadline expires, so that the filing arrives on time.
03Which types of court action does it recognize?
It recognizes 22 types of ruling with 44 classification rules, among them inadmissibility of the complaint, notice of exceptions, the request under article 317, the judgment, the order admitting an appeal and the tutela ruling.
04How does the per-matter inbox work?
Every matter has an address at in.rulex.org that you copy from its page. You forward the court’s notification there and RuleX files it with its attachments as documents of the case file, counts the deadline, creates the task and sends you an alert with the summary.
05Does RuleX reply to courts or to whoever writes to me?
The only email that leaves the inbox is the alert to your account. You decide what gets filed and when; the filing always goes out from your hands.
06Which cases does it cover?
The Colombian cases that RuleX monitors in the Rama Judicial, Colombia’s judiciary. Automatic court monitoring also covers Brazil, Argentina, Uruguay, Bolivia and the Dominican Republic through each country’s own systems.
RuleX 3.0
May the next order find you with the filing already moving.
Register your radicados, let RuleX monitor them and start with this afternoon’s alert. Seven days free, no card.