RuleX 3.0 · Tenders
The two-hundred-page tender specification, read in minutes.
You upload the tender specification (pliego de condiciones) and RuleX returns what decides a tender: every qualifying requirement, every ground for rejection hidden in an annex, the schedule with the observations deadline counted, and a matrix that says which document your company is missing. With the page and clause of each item.
The RuleX tender analyst reads the tender specification (pliego de condiciones), from dozens to hundreds of pages, and delivers qualifying requirements, grounds for rejection, a schedule with an observations alert, a compliance matrix against your company profile and observations ready to file, each point with its verbatim quote, its clause and its page. Financial ratios, dates and the conversion to minimum monthly wages are computed with code, using Colombia's public-holiday calendar.
- 01Every requirement with its clause
- 02A matrix against your company
- 03Observations ready to file
It is won with the bid. It is lost in annex 7.
Anyone who has prepared a bid for a state entity knows the exact fear: a ground for rejection sitting in a footnote of the technical annex, a financial ratio computed with the formula of another process, an observation that should have been filed four business days ago and whose date nobody counted.
The tender specification is a long document, full of cross-references and written not to be read in full. But it does get read in full, and it gets read badly when it is read in a hurry. Reading it well takes a lawyer and an accountant days.
The RuleX tender analyst reads all of it in minutes and gives you back the map.
From PDF to plan of attack: five moves.
In Tenders (Licitaciones, the public-procurement module) the "Tender analyst" tab appears and, on each process, the "Analyze tender specification" button.
- 01
You upload the specification
PDF or Word, from dozens to hundreds of pages. The panel moves through sections ("Section 4 of 18") and you can close the tab and pick up again from "Your analyses".
- 02
You complete your company profile
Balance sheet, executed contracts, current documents. It is what RuleX cross-checks against the specification, and it stays saved for the next one.
- 03
You read the result
Under the headline "Every requirement of the tender, with its clause": summary, compliance matrix, requirements, grounds for rejection, schedule, observations and company profile. Each tab is a decision.
- 04
You see the schedule with an alarm
The events of the process (publication of the draft specification, observations, hearings, site visit, closing, evaluation, award) with their dates resolved, relative deadlines included. The observations deadline shows as Overdue, Due today, Urgent, Upcoming or On time.
- 05
You draft the observations
In "Observations" a button opens the Redactor with the full context. The filing cites the clause and the rules, and comes out in Word.
Five categories, twenty-six types, one place.
5categories
of requirement: legal, financial, experience, technical and organizational.
26subtypes
among them liquidity, leverage, working capital, RUP (the bidder registry), bid bond, consortium, key personnel, occupational health and safety (SST) and site visit.
16events
of the schedule recognized, from the publication of the draft specification to the signing of the contract.
6types
of observation: restrictive, ambiguous, contradictory, disproportionate, unlawful or tailored to a particular bidder.
What is quoted, you can check. What is calculated, is calculated with code.
- 01
Every point with its verbatim quote
Each requirement and each ground arrives with the text of the specification, its clause and its page. What is not found in the text does not appear.
- 02
Grounds in the annexes are flagged
When a ground for rejection, disqualification or elimination sits in an annex, the analysis says so, and marks whether it can be cured.
- 03
Numbers are not invented by a model
Liquidity, leverage, interest coverage, return on equity, the conversion to minimum monthly wages and the schedule dates are computed with code. Deadlines use Colombia's public-holiday calendar.
- 04
A figure without backing is marked
If a value the analysis mentions does not appear in the quote, the requirement is flagged so you read it in the original.
- 05
The matrix flags the missing document
Each requirement is cross-checked against your profile and comes out with a traffic light and, if something is missing, with the name of the document.
What the specification hides in an annex, the analysis puts on the first screen.
A forty-page works tender, before lunch.
A mid-sized construction company in Cali wants to bid on an infrastructure project. The observations deadline closes the day after tomorrow.
- 8:30 a.m.
She uploads the specification
The analysis starts. While it runs, the lawyer completes the profile: balance sheet, three experience contracts and the RUP certificate.
- 8:50 a.m.
She reads the schedule
The observations deadline shows as Urgent: two business days, counted with the holidays of the calendar. Nobody would have counted it that way by hand.
- 9:05 a.m.
She reviews the grounds
A ground for rejection in the technical annex: the bond must cover a term longer than the contract's. It is flagged as "it is in an annex" and curable.
- 9:15 a.m.
The matrix
Fourteen of fifteen requirements are met. One document is missing: the certification of a specific-experience contract. The matrix names it.
- 9:40 a.m.
She drafts the observations
A restrictive observation on the experience required and an ambiguous one on the advance payment. The Redactor builds them with the clause and the rules, ready to file.
Three fewer hours of reading, and the observation filed on time.
What you want to know.
01What does the RuleX tender analyst do?
It reads the tender specification and delivers the qualifying requirements, the grounds for rejection, the schedule with an observations alert, a compliance matrix against your company profile and observations ready to file, with the clause and the page of each point.
02How long can the specification be?
From dozens to hundreds of pages. A three-hundred-page specification is processed by sections, and you can close the tab and pick the analysis up later from "Your analyses".
03Who does the financial calculations?
Code calculates them, not a model: liquidity, leverage, interest coverage and return on equity, plus the conversion to minimum monthly wages and the schedule dates, using Colombia's public-holiday calendar.
04Does it draft the observations to the specification?
Yes. In the "Observations" tab, a button opens the Redactor with the context, and the filing cites the clause and the rules. It distinguishes restrictive, ambiguous, contradictory, disproportionate, unlawful and tailored-to-a-bidder observations.
05Which plan is it on?
In Tenders, available on the Pro and Ultra plans. Pro costs COP 40,000 a month and comes with a 7-day trial, no card.
06Is it only for works projects?
It serves works and consulting specifications: it recognizes legal, financial, experience, technical and organizational requirements, and the schedule of each process.
RuleX 3.0
Your next tender, read with the map in hand.
Open Tenders, upload a specification and look at the first screen. Seven-day trial, no card.